By-Laws of the Dover Free Library – Revised June 2013
- The Board of Trustees of the Dover Free Library shall consist of five members, each serving for five years, the term of one expiring annually, and his successor shall be elected annually at Town Meeting.
In case of an opening, the Board should make a recommendation to the Town Selectmen to fill the opening.
- Regular publicized Board meetings will be held monthly on dates determined by the Trustees with one week’s notice. Meetings are not held in July or August.
- Special meeting called by the Chairman, or any two Board members may be held with one week’s notice at any time.
- A quorum shall consist of three trustees at any meeting.
- The officers of the Board shall be a Chairman, a Secretary, and optionally a Vice-chai and/ or Treasurer.
The officers shall be elected at the first Board meeting after Town Meeting.
- The duties of all officers shall be such as by custom and law and the rules of the Board devolve upon such officers.
- Since the Board is composed of only five members, it sits as a committee of the whole, and standing committees are not appointed. Special committees may be appointed as required.
- The Library Director shall be the administrative officer of the library and shall atten all Board meetings unless excused by the Board, and shall have general charge of the library and all persons employed therein.
- The order of business at the regular meetings of the Board shall be as follows:
- Approval of Prior Meeting Minutes
- Financial Report
- Director’s report
- Children’s Report
- New Business
- Old Business
Robert’s Rules of Order, as the universally accepted parliamentary rules, shall govern the proceedings of the Board.
- The By-laws may be amended at any regular or special meeting by three-fifths vote.
- Trustees will be compensated for expenses at State and Regional workshops.
- The Board may hire a competent bookkeeper to manage the library’s financial records.
- Votes on special matters arising between meetings may be canvassed by telephone, with three assenting or dissenting.